Article I – Name
This Committee shall
be called the Washington Community High School Parent/Community Advisory
Article II – Purposes
A. The purposes of the
Washington Community High School Parent/Community Advisory Council (PCAC) of
the Washington Community High School District 308.
1. To serve in an
advisory capacity to the Board of Education in developing and revising
official policies of District 308.
2. To work with the
professional and non-professional staff of the school system in ways mutually
satisfactory in developing and executing programs and procedures which
implement policies approved by the Board of Education.
3. To promote citizens
awareness of the desirability of good schools and assist the community in
understanding school problems and needs.
4. To accept on first
priority, study assignments from the Board of Education.
B. The PCAC shall not recommend
nor support candidates for Board membership, concern itself with the
administration of the schools, evaluate school personnel, or encroach upon the
professional prerogative of the teaching staff and administration of the
Article III – Membership
A. The PCAC shall
consist of ten (10) members. The Board of Education, as a whole, shall select
the individuals to serve on the Council.
B. Persons serving on
the (PCAC) shall have the following characteristics:
1. A resident of
Washington District 308.
2. High general
ability and demonstrated experience in dealing with community affairs.
3. Certain personal
characteristics essential to the success of the committee:
responsibility, maturity of thought and action, the ability to cooperate, a
constructive attitude, open-mindedness, tolerance of varying points of view.
In addition to the
above mentioned membership requirements, the members shall be selected to
provide the committee with diversity of opinion on school problems.
In this regard,
consideration should be given to vocation interests and sociological factors.
Lay citizens, school employees, and students may serve as members.
No one is to be
recommended for membership or barred from membership because he is an officer
or a representative of any organization or institution.
C. Term of Members for
1. The members of PCAC
will serve three year terms. The term of the new members who annually take
office begins July 1.
2. When a vacancy
occurs, the newly appointed member will serve during the unexpired term of
the member he replaces.
3. A person who has
served a full term as a member of the PCAC or served two years or more as a
replacement for an unexpired term is ineligible for reappointment until one
year has elapsed following expiration of their term.
4. All members chosen
to replace members who have completed regular terms will be appointed for
three year terms.
5. In the formation of
the PCAC members shall draw by lot for the terms of office. In its formation
there will be four (4) three year terms, four (4) two year terms and three
(3) one year terms.
the Board of Education, Superintendent’s Office and Instructional staff shall
sit with the PCAC and serve as consultants as needed.
E. Termination of
1. If any PCAC member
is absent from three consecutive regular PCAC meetings, or if a member is
absent over one-half of the meetings in any one committee year, such member
shall be deemed to have insufficient interest to continue as advisory member.
Such absence shall be certified in writing by the Secretary of the PCAC
2. The Executive
Committee may then recommend to the PCAC that because of special temporary
circumstances no action be taken for dismissal of the member or that action
be deferred for a specific period. Or the Executive Committee may recommend
to the PCAC to drop the individual from PCAC membership.
3. If a member is
dropped, the replacement shall be named in accordance with the procedure set
forth in Article III, Section A.
Article IV – Officers
Officers of the PCAC
shall consist of a Chairman, a Vice-Chairman, and a Secretary. Nominations
shall be made at the April meeting by means of a slate of nominees presented
by the Nominating Committee composed of members whose term expires, and there
may also be nominations from the floor. The Nominating Committee shall
supervise the election at the May meeting. Officers shall be elected by the
members of the PCAC for a one-year term, beginning July 1. Together these
officers and the Superintendent shall constitute the Executive Committee.
B. Duties of Officers
1. The Chairman shall
preside at all meetings of the PCAC and of the Executive Committee, and serve
as ex-officio member of all standing and special committees. The Chairman may
call special meetings of the PCAC and must do so at the request of the
Executive Committee or the written request of five PCAC members. The
Superintendent shall assist the Chairman in developing the meeting agenda and
facilitating the monthly meetings.
2. The Vice-Chairman shall
preside at meetings in the absence of the Chairman.
3. The Secretary shall
record minutes of all PCAC and Executive PCAC Committee meetings, and mail
copies of minutes of all PCAC meetings to all PCAC members, members of the
Board, and the Superintendent. The Secretary shall notify PCAC members,
members of the Board, and Superintendent of PCAC meetings at least five days
in advance of such meetings. He shall notify the Chairman of excessive
absences as de-fined in Article III, Section E. He shall maintain a listing
of money received and disbursed, advising the PCAC of financial obligations
Article V – Committees
A. Executive Committee
Vice-Chairman and Secretary and the Superintendent shall constitute the
Executive Committee. The Executive Committee shall meet at the call of the
Chairman or any two Executive Committee members. They shall assist the
Chairman in appointments when so requested, suggest programs of work and
study to PCAC, plan the agenda of PCAC meetings, and implement PCAC work
between meetings. Minutes of Executive Committee Meetings shall be submitted
for approval by PCAC membership at the regular PCAC meeting next following,
and shall be included in the minutes of the PCAC meeting.
consisting of members whose term expires shall present a slate of officer
nominees at the April meeting of PCAC. The nominating committee shall
supervise the election of officers provided for in Article IV.
C. Special Committees
Committees for special
purposes will, by formal motion, at any PCAC meeting authorized as needed and
appointed as directed. These committees may include members and non-members.
D. Committee Procedure
When a problem has
been selected and assigned to a PCAC special committee for study, the special
committee shall ask the PCAC for guidance in developing its work, and shall
secure PCAC approval for formal contracts with groups inside or outside the District
#308 school system. While actual work is the responsibility of the special
committee, the overall direction a study takes, belongs to all PCAC members.
When the the study of a committee appears complete and recommendations to the
Board appear indicated, the committee chairman shall send copies of the
report detailing the study and recommendations to all PCAC members at least
five days before the PCAC meeting at which it is to be presented for
approval. After PCAC approval, the PCAC Chairman shall arrange with the
President of the Board for allocation of time on the agenda of a suitable
Board Meeting, at which time the PCAC will present its report.
The PCAC Executive
Committee and other interested PCAC members should be present and may
participate in the discussion. A copy of the committee report shall be given the
PCAC Secretary for the permanent PCAC file.
Article VI – Board and PCAC Communications
A. The agenda of every
PCAC meeting shall provide for reports, suggestions, and requests from the
Board. The PCAC shall request a reciprocal agenda arrangement at Board
meetings. A representative reporting from one body to the other shall state
whether he speaks on any matter as an individual, a committee representative,
or as a spokesman for the Board or PCAC.
B. Recommendations to
the Board shall be first approved by action at a PCAC meeting and presented
in written form.
C. Requests for
special conferences between the Board and PCAC shall be approved by action at
a PCAC meeting and presented to the Board in written form. This letter shall
outline the problem area for discussion, and request in appointment.
D. Joint meetings of
the Board and PCAC or its committees may be requested by either body, and
such meetings shall be held at a time satisfactory to both. The agenda of
such meetings shall be proposed by the initiating body.
Article VII – Meetings
A. The PCAC shall meet
the first Thursday of every month during the school year (Sept.-May). The
date of any regular meeting may be changed or a meeting omitted, upon a majority
vote of those present at a PCAC meeting. Special meetings shall be at the
call of the PCAC Chairman. See Article IV, Section B, Paragraph 1.
B. A quorum shall
comprise a majority of the members of the PCAC. When a quorum exists, a
majority of those present may act.
C. All meetings shall
be conducted according to general parliamentary procedure as outlined in
Robert’s Rules of Order.
D. Meetings shall be
open to observers. Persons desiring to be placed on the agenda should notify
the PCAC Chairman in advance of the meeting day.
Article VIII – Publicity
A. Publicity regarding
the work of the PCAC or its affiliated committees will be released only after
approval by the PCAC Executive Committee and the Board of Education or its
B. Recommendations of
the PCAC to the Board may be released by the Board for public discussion
either before or after action is taken on them by the Board.
C. The Board may
designate the PCAC or its affiliated committees to assist in publicizing and
promoting the district policies and proposals approved by both the Board and
Article IX – Amendments
A. Amendments to this
constitution may be proposed at any regular PCAC meeting.
A written notice of
the proposed change and the date of the next meeting at which the proposed
amendment will be discussed shall be sent to each PCAC member, the Board
members, and the Superintendent at least two weeks prior to date of meeting.
A favorable vote by a majority of the total membership shall shall be
required to submit the recommendations to the Board at their next regular
meeting. Board action on the request shall be conveyed to the PCAC in writing
by the Secretary of the Board immediately following meeting in which action
Article X – Expenditures and Facilities
A. The Executive
Committee is authorized to expend up to $100.00 per year. Any additional
expenditures requires Board approval.
B. The PCAC shall be
given access, through appropriate administrative channels to pertinent facts
and information available in the Superintendent’s office, or other offices in
the school system, to assist it in study and evaluation of problems of the
PCAC concern. However, personal data concerning staff or students will not be
supplied by the Superintendent.
C. Such clerical and
duplicating services as may be needed by the PCAC shall be requested, within
reasonable limits, of the Superintendent’s office.
D. Meeting rooms in
school buildings for the PCAC and special committees shall be provided when
requested from the Superintendent
E. The Superintendent
is authorized to mail notices of meetings and other communications necessary
for the conduct of the PCAC business and activity.